Planning an outdoor event with a marquee can create a memorable atmosphere, whether it’s a wedding, birthday party, or corporate event. A marquee provides a flexible space that allows you to host an event in the fresh air without compromising on comfort. However, to ensure everything runs smoothly, it’s essential to plan carefully. Here are our top 10 tips for planning your perfect marquee event:

1. Choose the Right Size & Style Marquee for Your Event

The first step in planning your marquee event is choosing the right size & style. Think about the number of guests and the type of event you are hosting. Will you need space for dining, dancing, or even a stage? Do you prefer the idea of a traditional pole tent with high canopy, or do you like a more modern structure such as a stretch tent? A professional marquee hire company can help you determine the best size & style based on your requirements.

2. Pick the Perfect Location

The location of your marquee is crucial. Choose a flat, level area to ensure the marquee is stable. Consider accessibility for guests, as well as the overall vibe of the location. If you’re hosting a wedding, for instance, a garden or scenic area can provide a beautiful backdrop.

3. Consider the Weather

Since your event is outdoors, you’ll want to be prepared for any weather conditions. Make sure your marquee is equipped with walls that can protect your guests from wind and rain. You may also wish to consider heating or air conditioning and ensure there is adequate ventilation. With the Great British Summer, these days you just never know what the weather gods may throw your way!

4. Plan for Lighting

Proper lighting is essential for creating the right ambiance. Consider the time of day your event will take place and plan accordingly. For evening events, you might want to use fairy lights, chandeliers, or uplighting to create a warm, inviting atmosphere. Make sure the lighting is also functional for visibility, especially if guests will be moving around in the evening.

5. Don’t Forget Flooring

Marquees are typically set up on grass, but flooring can elevate the look and feel of your event. Consider hiring matting, carpet, or even dance floors depending on the type of event. Flooring also provides added comfort for your guests, keeping them dry and clean.

6. Consider the Layout

The layout of the marquee should be practical yet visually appealing. Arrange tables, chairs, and other elements to ensure there’s plenty of space for guests to move around. Be sure to account for any additional items you’ll need, such as a stage, dance floor, or buffet tables. We provide all our clients with a free floorplan on request which can help you visualise your space!

7. Add Personal Touches

One of the great things about a marquee event is the ability to personalise your space. Add decorations that match your theme, such as flowers, drapes, or table settings. Personal touches like custom signage or unique seating arrangements can really make your event stand out.

8. Plan for Facilities

If your event is being held in a remote location, make sure to arrange for basic amenities such as power, toilets, sinks, and waste disposal. You can hire portable toilets and ensure they’re placed conveniently for guests. Don’t forget about catering areas and storage if you’re serving food and drinks.

9. Think About Sound

For events with speeches, music, or entertainment, consider hiring a sound system that’s appropriate for the size of your marquee. You don’t want guests to miss important announcements, and clear sound is essential for music and speeches.

10. Work with a Professional Marquee Hire Company

Lastly, working with an experienced marquee hire company such as South Coast Marquees can take a huge weight off your shoulders. We can assist with setting up, managing logistics, and offering expert advice on the best options for your event. With 20 years of experience in the industry, we can ensure your marquee event runs smoothly from start to finish.

By following these tips, you’ll be well on your way to hosting a successful outdoor event with a marquee that your guests will remember for years to come. Whether you’re planning a wedding, corporate function, or a garden party, proper planning will ensure everything goes off without a hitch. Ready to book your marquee?